THE SEA SHACK, ABERDOVEY
TERMS AND CONDITIONS v 7
“We” means the proprietor of the The Sea Shack, Aberdovey – Gerry Mee
By paying The Sea Shack you are agreeing that you have read these Terms and Conditions and agree to be bound by them.
- THE CONTRACT
The Contract for a short-term holiday rental will be between the The Sea Shack owner (referred to as “us” or “we”) and the person making the booking and all members of the holiday party (referred to as “you” or “your”) in the following booking conditions. UK law will govern the Contract. The contract of hire is not effective until we have processed the deposit. The contract will be subject to these booking conditions and must be complied with. The party leader must be at least 18 years of age at the time of booking.
We accept payment by Bank Transfer, Cheque or via our Online Booking System.
20% deposit is payable at the time of booking, the remaining balance is due 6 weeks prior to arrival. If your booking is placed within six weeks of your stay, full payment is required at the time of booking.
If you are still making a decision, we can hold a provisional booking for up to five days if the stay is more than three weeks away.
Bookings made on our online booking system are provisional. Once your payment has been received in cleared funds, we will send you a booking confirmation and ask that you let us know within 5 days if any of the details are not correct.
- IN THE EVENT OF CANCELLATION
Cancellations must be immediately notified to us in writing via email to the email address on the booking Confirmation Note as soon as possible. The effective date of cancellation is when written notification is received by the Property Owner.
The treatment of a cancellation will depend on the reason for the cancellation; date the booking was made and when the cancellation is made.
For ALL Bookings regardless of booking and cancellation date:
National Covid-19 Lockdown – In the event of a national lockdown, where you are unable to travel, and we are prevented from opening, you will receive a full refund.
Regional/Local Covid-19 Lockdown – In the event that your address is put into Regional/Local lockdown, rendering you unable to travel, you will receive a full refund. Please note that this applies only to the address given by the lead booker at the time of booking and does not apply to party members at a different address unable to travel due to local lockdown. In the event we are put into a Regional/Local lockdown and are unable to open, we will offer a full refund.
Cancellations by the Holidaymaker For Bookings Made From 9th January 2021
If you cancel due to the inability (or the inability of any, some or all of your party) to stay at your hired cottage for any other reason. This includes, but not limited to, illness (including Covid), a requirement or recommendation to self-isolate or quarantine, a call to jury service, incarceration, change in personal or work circumstances, family emergencies, travel delays, vehicle breakdown, and delays with public transport. These remain at your risk and do not give rise to a right to cancel or receive a refund unless we are able to re-let the property, other than according to the sliding scale below.
You are strongly recommended to take out UK travel insurance to cover these eventualities. See options below. If you chose not to take out UK travel insurance, then you accept responsibility for any loss that you may incur due to your cancellation.
All refunds will be subject to deduction of a non-refundable administration fee of £75 to cover our costs and third party costs related to the cancellation and remarketing (these costs include our admin costs, re-marketing costs, bank fees, accounting fees and agency fees or commission payments).
A cancellation charge will be made based on the number of days notification of cancellation given by the person making the booking to The Sea Shack, and whether the chalet is re-let for the period of the cancelled stay. The Sea Shack will apply the scale shown in the table below to determine the amount of the refund payable to you. If the chalet is not re-let, this will be a percentage of the total cost of the holiday. If the chalet is re-let, the amount refunded will be the re-booking value (which maybe less than you paid) less the non-refundable fee of £75. For the purposes of this condition, the total cost of the holiday shall include any extra items ordered by the holidaymaker.
Part Cancellations – If any person in your party needs to cancel, this will not affect the total cost of your booking. In addition, no refunds are payable in the event that you cut short your stay.
Refunds for cancellations more than 6 weeks out will be made within 5 working days of the date of cancellation, which must be in writing (via email). Refunds for cancellations made less than 6 weeks out will be made within 5 working days of the earlier of the rebooking date, or the start of the holiday (as the refund amount will depend on the rebooking value).
|Time from Cancellation to Arrival||Chalet not rebooked We Refund to you||Chalet rebooked
We Refund to You
|>6 weeks||Deposit less £75||Deposit less £75|
|36 – 42 days||60% of total cost||Rebooking value less £75|
|29 – 35 days||50% of total cost||Rebooking value less £75|
|22 – 28 days||40% of total cost||Rebooking value less £75|
|15 – 21 days||30% of total cost||Rebooking value less £75|
|8 – 14 days||20% of total cost||Rebooking value less £75|
|0 – 7 days||10% of total cost||Rebooking value less £75|
Cancellation by The Sea Shack
If The Sea Shack have to cancel your booking for any reason, including a Force Majeure event, meaning any of the following circumstances which may hinder or prevent the performance by us of the Contract, you will be refunded in full.
(a) acts of God, flood, drought, earthquake or other natural disaster;
(b) epidemic or pandemic;
(c) terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations;
(d) nuclear, chemical or biological contamination or sonic boom; (e) any law or any action taken by a government or public authority, including without limitation imposing a restriction, prohibition, or failing to grant a necessary licence or consent;
(f) collapse of buildings, fire, explosion or accident;
(g) any labour or trade dispute, strikes, industrial action or lockouts;
(h) non-performance by suppliers or contractors; and
(i) interruption or failure of utility service, and the period of closure covers you booking
If we have to terminate your holiday early for the above reasons you will be refunded part of the booking fee based on the time remaining of the booking. No additional compensation, expenses or costs will be payable.
It is the responsibility of the Lead Booker to acquire suitable travel insurance to cover their holiday, including Cancellation and Curtailment Protection Insurance.
We strongly recommend that you take out suitable insurance which will cover you for possible cancellation of your UK holiday. There are several suitable options which include cover for COVID-related cancellation on comparison sites such as www.gocompare.com, where you can check which policy will be best for your particular requirements. We are not selling, promoting, endorsing or recommending any particular product, and do not benefit financially or have any formal relationship with any of your providers.
- CHECK IN AND DEPARTURE
You should not arrive before 4pm on the commencement date and leave by 10am on the day of departure. Failure to do so may result in you being charged a further day’s rental. You must not use the property except for the purpose of a holiday during the holiday period, and not for any other purpose or longer period. The agreement to stay in the property for the holiday period, does not create the relationship of Landlord and Tenant between the parties. You shall not be entitled to a new tenancy, or to any assured short hold or assured tenancy or any statutory protection under the Housing Act 1988 or other statutory security of tenure now or at the end of the Holiday Period.
- BREAKAGES AND DAMAGE
At the earliest opportunity we ask that you notify us of any breakages or damage, and if anything in the cottage is not functioning as you would expect. Minor accidental damage such as broken crockery will not be charged for, however larger items and damage in general to your accommodation will be charged. If you lose a key we will replace it upon you paying for the cutting of a new one.
The Sea Shack must be left as they are found – in a clean and tidy state. If you require cleaning during your stay, then our cleaning team can be employed at an additional cost.
The number of guests cannot exceed the maximum number advertised for the property. We reserve the right to refuse admittance if this condition is not observed.
- CONSIDERATION FOR OTHERS
Guests are requested to respect the peace and safety of everyone on and off site. Noise between the hours of 10pm and 9am must be kept to a minimum to be considerate of others. No offensive behaviour such as loud swearing, nudity etc. and no dangerous, threatening, unlawful or illegal behaviour. You must not use the property for any dangerous, offensive, noxious, noisy, immoral activities or conduct any act that may be a nuisance or annoyance to the owner or other neighbouring properties.
Wi-Fi is provided for the guest’s reasonable use. You agree to reasonable and lawful usage of this service.
Please no smoking or vaping in The Sea Shack.
- OWNERS ACCESS
The owners reserve the right to enter The Sea Shack for purposes of inspection or to carry out any necessary repairs or maintenance.
Well behaved house trained guest dogs are welcome in The Sea Shack, please read our separate Dog Policy and always inform us if you are bringing a dog. There is an additional cost of £25 per dog per stay. Cats and other pets are not allowed.
The use of The Sea Shack and any other amenity that is provided by the Owner is entirely at the visitor’s risk and no responsibility can be taken for any loss, damage or injury to persons who make use of them, nor to any property of visitors. All of the adult visitors shall be jointly responsible for the safety of any children staying at the property and to maintain adequate supervision of them at all times. All cars and other vehicles are parked entirely at the visitors risk.
The Owner takes no responsibility for any loss or damage to any car, other vehicle and their contents.
- LIABILITY AND THIRD PARTY SERVICES
The Sea Shack, its employees and representatives shall not be liable to you or your party for loss or damage to property howsoever arising unless demonstrably caused by our negligence or wilful misconduct or that of those for whom we are legally responsible. You must take all necessary steps to safeguard yourselves and your property.
If you wish to engage any third party to perform any service (including by way of example private catering, childminding or entertainment services) at the site or the chalet you must obtain our written permission. Such permission should be requested in advance of your stay with details of the entity you intend to use to perform the service, the service to be performed and details of their public and employer’s liability insurance. Consent will only be given where we and our insurers are happy that the appropriate risks have been covered. We will not accept liability for the services provided (or failure to provide such services) by any third party supplier or business used by you in the course of your Stay (regardless of whether they are recommended or referred by us). This will not apply where we have been negligent or dishonest in this regard.
- LOST PROPERTY
In the event of property being left at The Sea Shack best efforts will be made to locate the items and arrange return at the guest’s expense, minimum charge of £10 to cover postage charges.
- CANDLES, FIREWORKS AND DRONES
Candles with naked flames are forbidden in The Sea Shack due to fire risk. Fireworks and drones are not permitted on site.
- ELECTRIC VEHICLE (EV) CHARGING
We do not allow EV charging from The Sea Shack. There is no EV charging onsite currently.
Every effort has been made to ensure you have an enjoyable stay. However, if you have any problem or cause for complaint please raise this with the Owner during your stay, so that they can try to resolve the matter for you, where reasonable and time allows.
- COVID-19 SYMPTOMS
If a guest arrives with or develops COVID-19 symptoms during their stay they must advise The Sea Shack by telephone and return home to self-isolate following Government Guidelines. We adhere to Government guidance on reporting and managing a potential infection case.
- CONTRAVENTION OF OUR TERMS AND CONDITIONS
The Sea Shacks reserve the right to require the guests to vacate immediately, without recourse to compensation, should any of our Terms and Conditions be contravened.
Many thanks for taking the time to read our Terms and Conditions
Gerry Mee, The Sea Shack, Aberdovey.
THE SEA SHACK DOG POLICY
We are happy for you to bring your dog to accompany you whilst staying in The Sea Shack, however it is under the strict understanding that you adhere to the following conditions relating to the acceptance of dogs in our property.
There is a £25 charge/dog per stay. Maximum number of dogs allowed is 2.
Your dog booking is accepted on the basis of you agreeing to the following conditions:
- Dogs are not permitted on the sofas in the lounge.
- Dogs are not permitted in the bedrooms of the chalet. All bedroom doors must be kept firmly closed to prevent access by dogs.
- Dogs are not permitted to be left in the chalet or grounds unattended unless it is crated.
- The interior and grounds of the property must be left in a clean, undamaged condition. Any soiling occurring in the grounds must be removed immediately.
- Dogs must be clean before entry to the chalet.
- Your dog must not be permitted to cause any kind of nuisance to the neighbouring properties.
- Your dog must be at least one-year-old at the time of your holiday. Dogs must be fully house-trained and well-behaved.
- On departure, pet hairs should be removed by using the vacuum available in the chalet, to ensure the property is in the clean condition it was at the start of the rental period.
We recommend that you bring plenty of your dog’s bedding and towels with you, dog food, treats and toys.
The beach in Aberdovey is dog friendly. However from 1st April to 30th October it is requested you stay to the right hand side of the main beach, which is signposted.